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2014 PROFESSIONAL POSTER RESOURCE GUIDE

  1. CONFIRM YOUR PARTICIPATION – APRIL 4, 2014
  2. PUBLICATION CONFIRMATION  – APRIL 4, 2014
  3. POSTER BOARD SPECIFICATIONS AND POSTER LAYOUT
  4. SUBMIT YOUR POSTER – JUNE 5, 2014
  5. WHAT TO EXPECT ONSITE
  6. DIA POLICY CONCERNING PROMOTION OF PRODUCTS AND SERVICES FROM THE PODIUM AT DIA-SPONSORED PROGRAMS
  7. ANNOUNCING YOUR PARTICIPATION

CONFIRM YOUR PARTICIPATION
Registration Deadline: Friday, April 4, 2014

The primary author/submitter is required to pay the applicable meeting registration fee, related expenses, and must be onsite during the DIA 2014 50th Annual Meeting Professional Poster Session. To confirm your participation, complete the registration online at www.diahome.org/dia2014  by Friday, April 4, 2014.  The designated author representing the poster will be offered a 10% discount off their regular meeting registration.  (This discount does not apply to multiple authors.)

Co-authors who would like to be present with your poster must register by the deadline as well. If none of the authors are able to attend the meeting, your poster must be withdrawn from the session. If you are already registered, you do not have to register again. Please note that an author may not represent more than one poster.

Once your registration is received, DIA will issue your poster board number to you. The poster board number will be displayed onsite to indicate where you should display your poster.


PUBLICATION CONFIRMATION FORM
Deadline: Thursday, April 4, 2014

Accepted abstracts will be published in an upcoming edition of the Global Forum, DIA’s digital association news magazine. In order to ensure that the abstract and details are correct, please be sure to submit any changes to your abstract by this time.


POSTER BOARD SPECIFICATIONS AND POSTER LAYOUT

DIA will provide the following for poster presentations:

  • (1) 4 feet high and 8 feet wide poster board.
    • Poster boards will be freestanding, with a surface that will allow push pins to secure the display.
    • Presenters must prepare a poster to fit a usable space of 3.5 ft x 7.5 ft poster board (three and a half feet high by seven and a half feet wide). Please note that posters made of heavy laminated materials usually take more than one person to set up and require many push pins to hang. Please consider using lighter weight materials.
  • One chair
  • Push pins

SUGGESTED ARRANGEMENT FOR A POSTER PRESENTATION

DIA 2013: Suggested Arrangement for a Poster Presentation 


**AUTHOR DISCLOSURE
When you submitted your abstract online, you were asked to provide full disclosure information for the submitting author. A summary of this information (including “Nothing to disclose”) should be displayed on your poster.

Display a Disclosure Panel on the lower right corner of your poster.
Please use the following verbiage and format:

DISCLOSURE

Author(s) of this presentation have the following to disclose concerning possible financial or personal relationships with commercial entities that may have a direct or indirect interest in the subject matter of this presentation:

  • John Doe: Nothing to disclose
  • Jane Brown: Consultant – Apex Pharmaceuticals
  • Carl Jones: Nothing to disclose
  • Michael Smith: Member – ABC Speaker’s Bureau

SUBMIT YOUR POSTER – JUNE 5, 2014

Submitted posters will be uploaded to DIA’s Annual Meeting Presentation website for attendees to download and review prior to the DIA 2014 50th Annual Meeting. This is a great opportunity to encourage pre event opportunity for registered attendees to view your poster and ask you questions during your session.

The deadline to submit an electronic version of your poster is June 5, 2014. Instructions on How to Upload Your Poster will be available in late April.

Please ensure you have your company’s approval to provide an electronic copy of your poster before the deadline of June 5, 2014.

WHAT TO EXPECT ONSITE

All poster presentations must be noncommercial and scientific in nature and may not be used as a marketing opportunity. Any mention of drug products must be limited to generic names, and not include brand names in any area of the poster, including poster titles and handouts. Please refer to the DIA Policy Concerning Promotion of Products and Services from the Podium at DIA-Sponsored Programs.
One advantage of the poster session is the “no lecture” format. It is not necessary to prepare a formal presentation – just be prepared to discuss any aspect of your poster on a one-to-one basis.

SET UP AND LENGTH OF SESSION

This year professional posters will be displayed in the Sails Pavilion of the San Diego Convention Center.  This location is a high traffic area where attendees will be transitioning between program offerings; therefore, we have recommended times for you to stand by your poster so that you can engage with those interested in learning more about your work.

Professional Poster Session #1 | Tuesday, June 17 | 7:15 AM – 4:00 PM

  • Set up begins at 7:00 AM in the Sails Pavilion.  Be sure to set up your poster at your designated poster board number.
  • Peak Attendee Traffic
    • 7:15 AM – 8:00AM (Coffee and Breakfast Breads)
    • 9:00 -10:30 AM (transition time between program offerings)
    • 11:30 AM – 1:30 PM (transition time between program offerings and to the Exhibit Hall for lunch)
      • Be sure to get your lunch in the Exhibit Hall before monitoring your poster during this time.
    • 2:30 – 3:30PM  (transition time between program offerings)
  • Tear down begins at 4:00PM

Professional Poster Session #2 | Wednesday, June 18 | 7:15 AM – 4:00 PM

  • Set up begins at 7:00 AM in the Sails Pavilion.  Be sure to set up your poster at your designated poster board number.
  • Peak Attendee Traffic
    • 7:15 AM – 8:00AM (Coffee and Breakfast Breads)
    • 9:00 -10:30 AM (transition time between program offerings)
    • 11:30 AM – 1:30 PM (transition time between program offerings and to the Exhibit Hall for lunch)
      • Be sure to get your lunch in the Exhibit Hall before monitoring your poster during this time.
    • 2:30 – 3:30PM  (transition time between program offerings)
  • Tear down begins at 4:00PM
CONCLUSION OF POSTER SESSION
No special arrangements for security will be provided. Therefore, all presenters must remove their posters immediately at the conclusion of the poster session. Any posters that are not removed are not the responsibility of the DIA or the Convention Center.

CERTIFICATE OF PRESENTATION

A Certificate of Presentation will be presented to you onsite.

WHAT TO BRING

  • Presenters are encouraged to prepare 25 copies of their poster and/or abstract for attendee distribution at the meeting.
  • Bring your business cards for distribution and for networking opportunities.
SHIPPING

The presenter must organize any special shipping arrangements needed. DIA will be unable to ship or store any material.

**DO NOT SHIP YOUR POSTER TO THE CONVENTION CENTER

DIA POLICY CONCERNING PROMOTION OF PRODUCTS AND SERVICES FROM THE PODIUM AT DIA-SPONSORED ACTIVITIES

DIA Fifty Years: 1964-2014

The Drug Information Association (DIA) encourages the exchange of knowledge and supports the dissemination of information pertaining to the full spectrum of medical product development.  The Association does this by providing its members a neutral forum for education and discussion opportunities.  Preservation of the neutrality of this forum, fostering collaborative efforts among stakeholders such as academia, contract research organizations, governmental agencies, industry, practitioners, patients and vendors, is essential to the success of DIA. The Association draws a clear distinction between the dissemination of information and outright commercial promotion.  

At DIA-sponsored activities, presentations by persons affiliated with organizations or institutions that provide services or products must be limited to scientific, technical or process issues. Presentations should not overtly endorse or recommend a specific product or service. The theme and content of slides, handouts and other presentation aids should not promote a commercial product or service. DIA designated presentation templates will be provided to its presenters and the first slide of the template may include the use of a company logo.  In addition, speaker clothing may not carry logos or other company specific emblems.   In this way, DIA activities will be educational, rather than commercial and promotional.

DIA will create and disseminate publicity pertinent to a DIA-sponsored activity. All such publicity will be distributed directly from the DIA Office or its designee. Individuals and organizations can, at their option, make announcements of their participation in DIA-sponsored activities, but should refrain from doing so until confirmation of participation has been received from DIA. Any advertising of participation in a DIA-sponsored activity by an individual or an organization shall not use any copyrighted material from DIA or the DIA trademark unless authorization from DIA has been received.

The DIA Membership is encouraged to provide feedback regarding potential violations of this policy.  A DIA staff-led investigation utilizing program evaluations and other related tools will be used and appropriate action will be taken if necessary.


ANNOUNCING YOUR PARTICIPATION

There are several ways for poster presenters to announce their participation at this year’s DIA 2014 50th Annual Meeting

Annual Meeting Poster Presenter  Boilerplate Now Available! - NEW!

Announce your participation as a poster presenter in this year’s Annual Meeting by using the pre-approved news release template.

Business Wire
 
Business Wire offers presenting companies opportunities to announce your participation in this year’s DIA 2014 50th Annual Meeting.  Maximize your public relations efforts by participating in the following:

News Release Distribution

Distribute your news and related multimedia and reach key media, analysts, relevant trade media, investors and much more worldwide. In addition, all news releases automatically receive the NewsTrak measurement and analytics reports.With every English-language press release, you’ll receive a NUVI social media monitoring report. This detailed report will help you track and understand the social media activity that occurs as a result of your press release.

Online Press Kit

Go digital and create an easily accessible and shareable online press kit includes its own dedicated wire advisory, social media sharing links, ability to swap files and more starting at $295.

For more information email tradeshow@businesswire.com/call +1.310.820.9473 or Click here to order services.

View
the DIA 2014 50th Annual Meeting Online Press Room


Announce Your Participation via Social Media!

Did you know that the DIA LinkedIn group includes 32,000 members?  Be sure to join the DIA LinkedIn group and other DIA social media groups to start the conversation about your presentation.  

FacebookLinkedInTwitterYouTubeFlickrInstagram


Post one of our meeting web banners onto your email signature or your event listings page linking directly to the DIA 2014 50th Annual Meeting website

      Meet Us in San Diego Banners

      • Place a banner on your website and link to www.diahome.org/DIA2014
      • Post DIA 2014 50th Annual Meeting details to your company’s event page
      • Add a banner to your email signature to promote your presence
      • Upload a banner to your blog

      Download the banner sizes you wish to use

      • Right click the banner and choose "Save target as..." (or "save image as...")
      • Under "save as type" choose "all files"
      • Alter the file extension to "***.gif"
      • Click "save"

      Please link the banners to the DIA 2014 50th Annual Meeting website.

DIA 2014 50th Annual Meeting

DIA 2014 50th Annual Meeting 

DIA 2014 50th Annual Meeting 

DIA 2014 50th Annual MeetingDIA 2014 50th Annual Meeting